FAQ

Hosts

General information about the DigiEduHack

These requirements are important for a successful DigiEduHack,

  1. Clear, relevant and well-phrased challenge related to digital education.
  2. Use of DigiEduHack website, registration and branding.
  3. The organizing of an event as a 24-hour hackathon format whether it is a physical or on-line event. Remember mentors and jury.

DigiEduHack is a global movement dedicated to solving the toughest digital education challenges organizations face today, which is manifested in a 24-hour hackathon taking place simultaneously in organizations around the world.

The basic process flow of the DigiEduHack:
1. Setting the digital education challenge: Organizations identify their digital education challenges and call on their students, innovators, researchers, education professionals or other stakeholders to come up with innovative solutions.
2. Coming up with solutions: Hosts and participants connect under a shared vision for co-creating the future of digital education, which is manifested in a 24-hour hackathon to find innovative solutions in collaboration with other interconnected hackathons around the globe.
3. Beyond the hackathon: Innovation happens when diverse perspectives are brought together - creating both tangible digital education solutions and empowered educational stakeholders. 

The format of the local events can follow the model below, but can also be tailored according to the host organization's needs and capabilities: 

  • • Welcome session
    • Information on the local challenge
    • Team formation
    •  Ideation
    •  Parallel workshops
    •  Yoga/Other energizing activity
    •  Final presentations to the jury
    •  Wrap-up and closure: winning teams announced and prizes are given

Remember, that the hackathon can be either physical or an on-line hackathon.

The main participant target groups are
• Students
• Researchers
• Innovators
• Education professionals
• Education administrators
• Teachers
• School students

Anybody interested in education and the digital world can be seen as a participant – you as a local host can define who you wish to participate in your respective event.

    1. Host organizations can start their registration process through the DigiEduHack website from April onwards.
      2. Host organizations can create their webpages customized to their event from May onwards.
      3. Participant application through the DigiEduHack website can be opened after the challenge and the website is finalized.
      3. During the two last weeks of November– the 24-hour DigiEduHack event will take place according to your arrangements.
      4. After your local event is over - share information on in an online report / questionnaire that will be sent to you.
      5. Final global award contest, where the three teams that best represent the priority areas of the Digital Education Action Plan will be chosen and awarded €5000 each.

We will support host organizations throughout the DigiEduHack process with the following:

• DigiEduHack event planning guide.
• Ready-made informative DigiEduHack event webpage.
• The online registration portal for participants.
• Use of Global DigiEduHack brand (with detailed guidebook).
• Online portal for host organizations to receive information and tools for DigiEduHack challenge.
• Communication toolkits: editable marketing materials for recruitment and publicity across multiple channels.
• On-going support to plan and run DigiEduHack.
• Access to live broadcasting content – inspiring speakers etc. to build your agenda and inspire innovators.

Joining DigiEduHack is a unique experience with various support. We offer host organizations:
• An extensive communications and marketing campaign
• Visibility and outreach for your organization
• Communications and marketing toolkit including:
 - A Hackathon Handbook covering all aspects of planning an event
 - Communications and marketing templates and materials
 - Brand identity and social media guidelines
 - Tools and templates for facilitation
 - Advisory forum and various inspirational content
• Webinar training on:
  - How to formulate a hackathon challenge
  - How to find the right participants
  - How to use facilitation tools for designing innovative solutions
• Further marketing and showcasing opportunities as all solutions will be shared online.

We are looking for hosts from all around the world! We have listed only a short number of potential hosts, in practice any organization with an interest in digital education could be a potential host:

  • Universities
  • Other education organisations
  • Ministries
  • NGOs
  • Education associations
  • Edutech startups
  • Companies
  • Schools

Registration

As a host, you can approach local organizations and companies for sponsoring your DigiEduHack whether it is monetary support, marketing support or any other immaterial support that could be useful for your event. We will provide you with a short guideline regarding the sponsorship. The document can be found on trello.com.

You can apply via the DigiEduHack website form by clicking on the “Join as a host” button as soon as it is activated.

Preparation for the DigiEduHack

Each host sets up its own local digital education challenge. The setting of clear and relevant local digital education challenges is essential to run a successful DigiEduHack.

Some tips:

• Use a: “How ..” or “What.. “ question.
   - How can we make learning design innovative, effective and fun?
   - What kind of digital technologies and tools can be implemented to improve future teaching and learning in our organisation?

• Challenge areas: access and availability, learning spaces, learning experience, emerging technologies, data exploitation, etc. (please see the website for further information and inspiration for challenge areas)

Get in touch if you wish tailored support to create your host challenge.

Yes, it is! It is a real DigiEduHackathon – where the magic happens somewhere during the 24 hours. Do not be intimidated - it is possible to stay awake and work for 24 hours. Take your sleeping bag with you in case you want to go away for a little nap in a quiet room.

Once you have verified your city via email, your city will appear on the map as a registered city. The next step will be to set up your individual city page for your Climathon. This will be possible from June and we will notify you as soon as the city pages are ready to be set up. The most important next steps for you are:

1. If you are not a city authority or have no contact to the city authority yet, get in touch with them as soon as possible and talk about their involvement.
2. Start defining the city challenge(s) for your Climathon
3. Go out to local organisation and companies to seek sponsorship for your event.
4. Start looking for a venue

Each Digital Education Hack host has their own host page on the Digital Education Hack website. It contains all the information about the local Digital Education Hack, with mandatory and option sections to fill out. Participants will be able to apply through the host pages to the Digital Education Hack.

The main sections of the host pages will be:

• Introduction to the Digital Education Hackathon
• Challenge description
• Schedule
• People involved (Coaches, mentor, experts, jury)
• Prizes and Follow-up
• Partner/Sponsor section
• Venue
• Organisers details
• News/Blog section
• FAQ

In all DigiEduHack communication English is the common language. However, if you have only local people at your event, the DigiEduHack can be run in your local language. Make sure though to use English for online communication during the day - to be part of the online buzz DigiEduHack creates during the time of the event.

In all DigiEduHack communication, English is the common language. All information that is on your DigiEduHack host page should be available in English, but it can be available in the local language as well. The host pages and DigiEduHack documents can be bilingual. The DigiEduHack web page provides support – where the text can be translated into your local language. After the event the online report/questionnaire should also be filled in English.

Recruitment

Once your local host page is ready, your recruitment process can start. The DigiEduHack team provides the following to help with participant recruitment:

  • • Your customized local host web page where participants can register to your event will be checked and accepted by the DigiEduHack team to make it easier for your organization to market and to create short selling texts for your own use.
    • Marketing materials to help promote the DigiEduHack on a general level but if there is time and resources the team can also help in supporting the local marketing.

Participant numbers vary depending on the different DigiEduHack hosts. To create a good atmosphere and create enough good solutions we recommend to have at least 20-30 participants present during a DigiEduHack.

Hosts all around the globe are preparing their respective DigiEduHack event before the event itself. The DigiEduHack website will open for participant registration after the local event page has been published and accepted. The registration finishes early November 2020. (Some hosts may differ in their recruitment period. Please check the respective local host organization page on the DigiEduHack website to have up-to-date information)

Participants

General information about the DigiEduHack

Students, entrepreneurs, teachers, researchers and education professionals create solutions to a specific digitalization and learning challenge in a hackathon.

The DigiEduHack date is 3 October 2019. As it’s a 24-hour event it will run into another day. Check your individual organisation page for the exact start and end time.

The format of the hackathons can follow the model below, but can also be tailored according to the host organisation's needs and capacities: 

•  Welcome session
•  Inputs on the digital education challenge(s)
•  Team formation
•  Ideation
•  Parallel workshops
•  Yoga/Other energising activity
•  Final presentations to the jury
•  Wrap-up and closure: winning teams announced and prizes are given

What you can expect to happen during the 24-hour hackathon:

1. Explore challenges and form teams

Participants will find out more about the host organisation's digital education challenge and form teams.

2. Find solutions and test them

Teams will ideate to come up with solutions and test these solutions further using different methodologies and discussing with experts.

3. Present progress and win support

Teams pitch their solutions to relevant local stakeholders, who will choose the best ideas and announce the winning teams.

DigiEduHack offers you the chance to take action to create real solutions to your digital education challenges. You can also benefit from:

  • Solve your digital education challenges through a participatory innovation process.
  • Invite and engage the people who matter to you: your students, staff, customers, partners or any other stakeholders to co-create innovative solutions.
  • Benefit from ideas of diverse education enthusiasts.
  • Offer a challenge-based learning experience to your participants – the best innovations win a prize.
  • Showcase your organization’s skills and knowledge as a forerunner in digital education.
  • Get visibility through our social media marketing campaigns.
  • Engage with new global partners through the DigiEduHack community.
  • Easy way to organize a hack: be supported by the DigiEduHack coordination team!

Registration

Hosts all around the globe are preparing their Digital Education Hack event during the summer 2019. The Digital Education Hack website will open for participant registration in July and registration finishes on the 25 September. (Some hosts may differ in their recruitment period, please check their own host organisation page on the Digital Education Hack website to have up-to-date information in September, 2019.)

These are the common participant types you fill find at your local DigiEduHack:
Students, Researchers, Innovators, Education professionals, Education administrators, Teachers, (School students), anybody interested in education.

During the event

Yes, it is! It is a real Digital Education Hackathon – where the magic happens somewhere during the 24 hours. Do not be intimidated - it is possible to stay awake and work during 24 hours. Take your sleeping bag with you in case you want to go away for a little nap in a quiet room.

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