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Privacy policy

This privacy statement provides information about the processing and the protection of your personal data.

Processing operation: Digital Education Hackathon
Data Controller: DG.EAC.C.4­­– Directorate-General For Education, Youth, Sport and Culture (DG EAC) /Directorate C – Innovation, Digital education and International Cooperation/Unit.C4- Digital Education
Record reference: DPR-EC-20568

1. Introduction 


The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle, and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer, and the European Data Protection Supervisor.

The information in relation to processing operation DPR-EC-20568.1 Digital Education Hackathon undertaken by EAC.C4 presented below.

2. Why and how do we process your personal data? 

Purpose of the processing operation: EAC.C4 collects and uses your personal information to ensure the effective implementation of the Digital Education Hackathon.

For the implementation we will require you to register for the event and to provide credentials to get access to all supporting tools of the event.

Depending on your role you will be able to launch challenges, develop solution to the proposed challenges and more globally to participate to the different events.

Your personal data will not be used for an automated decision-making including profiling.

3. On what legal ground(s) do we process your personal data

We process your personal data; on the basis you have given consent to the processing of your personal data.

As per Article 8(1) of the Regulation 2018/1725 on children’s consent, in relation to offer of information society services directly to a child, the processing shall be lawful where the child is at least 13 years old. In case of children below 13 years, the consent will be given or authorised by the holder of parental responsibility over the child.

4. Which personal data do we collect and further process?

To carry out this processing operation EAC.C4 collects the following categories of personal data: 

  • First and last name;
  • Occupation;
  • Affiliation to an organisation;
  • Gender;
  • Contact details (e-mail address, telephone number, IP address,);
  • City and Country of residence;
  • Previous experience in Hackathons;
  • Challenge submitted by host;
  • Solution submitted by participant;
  • Information if the participant is a finalist or winner in a previous edition;
  • Information if the host had a finalist or winner in a previous edition;
  • Audio-visual content: photograph/video of the subject or any other content from which the subject can be visually recognized
  • Written content: quotes, biographies

5. How long do we keep your personal data?

EAC.C4 only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for a period of 5 years starting at the end of a Hackathon edition.

How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (GDPR).

To protect your personal data, the Commission has put in place several technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

6. Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

Access to your personal data is provided to the European Commission’s services involved in the implementation of the Digital Education Hackathon and the Digital Education Action Plan and responsible for carrying out these processing operations and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

  • Outside the EU organisation
  • The category of recipients of the data might be (non-exhaustive list, depending on the processing operation)
  • Digital Education Hackathon Steering Group and National Ambassadors Network
  • European education stakeholders
  • EU Agencies;
  • Staff from the European Parliament, the Committee of the Regions, the European Economic and Social Committee;
  • the communication contractor in charge of communication activities linked to the Digital Education Action Plan

The described data (see section III) is retained for the sole purpose of implementing the Digital Education Hackathon. The general public and the above categories of data recipients will see the relevant personal data of any people who host or participate in the Digital Education Hackathon local events, including in the case when they become finalists and/or winners in the initiative.

Publication of the personal data will not exceed the frame of the operation to which the data subject has agreed to participate. Only the personal data for which the subject has provided his/her consent will be published. Other personal data, apart from those published for the communication activities, might be processed for the successful development of the activities. Only the Commission’s and the contractor’s staff responsible for carrying out these processing operations and to authorised staff according to the “need to know” principle, will have access to such personal data. The provided data for which the data subject has agreed to its publication, might be published on the below platforms.

The personal data of the data subject might be published on the European Commission’s platforms and promotional channels such as its social media accounts that, even if using third party tools, lawfully fall under the General Data Protection Regulation (GDPR) when processing personal data about individuals in the EU. More specifically, the data may be published via the Digital Education Hackathon website, the Digital Education Hackathon social media (Facebook, Instagram, Twitter and LinkedIn), the European Education Area Portal and the European Commission social media channels promoting the Digital Education Action Plan, and any other European Commission platform(s) and third parties website(s) or media platform(s) that may be relevant for promotion.

7. What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.

You have consented to provide your personal data to EAC.C4 for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller (see 8. Contact information). The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

8. Contact information

  • The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, EAC.C4 via EAC-UNITE-C4@ec.europa.eu

  • The Data Protection Officer (DPO) of the Commission

You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

  • The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.


9. Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-20568.